Job Title: Executive Assistant
Location: Ville Saint-Laurent, QC
Position Type: Full-time, In-Office

Salary: $60,000 - $65,000 per year (with an annual bonus after 1 year of service)

About the Company

This established company, operating for over 24 years, is a leader in tech-driven solutions for conferences with operations in both Canada and the U.S.

This is a close-knit, autonomous, and collaborative work environment where each team member plays an essential role in the company’s success.

Position Overview

We are seeking a proactive and adaptable Executive Assistant who embodies a unique blend of administrative expertise, bookkeeping skills, and executive support abilities. This is a key role with diverse responsibilities, requiring someone with exceptional organizational skills and a problem-solving mindset who thrives in a team-oriented environment. The ideal candidate should have a friendly personality, be highly collaborative, and display a “go-getter” attitude.

Although you do not need experience as an executive assistant, personality and attitude is at the forefront for the hiring team and will be taken into considering before everything else.

Key Responsibilities

• Executive Support: Provide executive-level assistance to management, ensuring smooth daily operations and acting as a reliable point of contact within the company.
• Bookkeeping: Assist with invoicing, processing bills, preparing expense reports, and managing simple accounts payable/receivable for a small number of clients and transactions.
• Administrative Duties: Oversee expense tracking, coordinate logistics, and shipping, and support travel arrangements between U.S. and Canadian offices.
• Event Coordination: Attend U.S. based conferences about four times a year (sometimes at only 2 weeks’ notice), facilitating coordination between the Canadian and U.S. teams and putting boots on the ground at conferences to ensure smooth operations.
• Tech & Problem-Solving: Support the tech-savvy team by being resourceful, adaptable, and capable of troubleshooting issues as they arise.

Qualifications

• Experience with QuickBooks (an asset, though not mandatory).
• Strong Communication Skills in English (spoken and written). You will be dealing with 100% US Clientele.
• Ability to travel to the U.S. up to 4 times per year for events. (Must be allowed to travel into the USA without prior visa issued)
• Proven ability to work autonomously yet collaboratively in a close-knit environment.
• Attention to Detail and Problem-Solving Skills with a proactive, "can-do" attitude.
• Somewhat tech-savvy and comfortable working with a team of tech professionals.

Perks & Benefits

• Competitive base salary with a significant bonus after one year of service.
• Group Insurance and Benefits Package
• Opportunity to be part of a well-established company in an engaging role that blends executive, administrative, and bookkeeping responsibilities.
• Work in a collaborative, growth-oriented environment that values teamwork, initiative, and a positive attitude.
• Very interesting company structure without specific hierarchy 

This role is ideal for a multi-talented individual who enjoys variety in their daily tasks and is excited about being a key player in a dynamic and tech-driven environment.

Please reach out with any questions you have and well get back to you.